Interview with Stillwater Turf and Power on Beating Large Businesses at Their Own Game

Interview with Stillwater Turf and Power on Beating Large Businesses at Their Own GameAfter more than 20 years of working in the outdoor power equipment and powersports industries, Art Crain has decided it was time to do things his way. So, in 2012, he opened Stillwater Turf and Power with the idea of providing old-fashioned, down-home customer service โ€“ and it has paid off.

Working essentially as a โ€œone-man shop,โ€ Art has managed to steadily grow the business by 18-20% each year. Now that he has hired an additional tech, his plan is to grow even further and utilize the Ideal business management software to its full potential.

We recently caught up with Art to discuss howย  great customer service and the right business management tools have made this small business so successful .

Tell me how the business began and how you became involved.

Art: โ€œThe business began with a thought. I worked for quite a few different distributors, including Magneto Power, Central Power Distributing and Great Northern Distribution. I could see what people were doing well and not so well, and I always thought I could do something better.

I was at a point where I was managing every aspect of other businesses, so I was moved around a lot and eventually decided to try something on my own. In 2012, I opened up Stillwater Turf and Power.โ€

You service both outdoor power equipment and powersports products. What are the benefits and challenges to working with both industries and how do they impact the business?

Art: โ€œWe have myself, who does everything, a mechanic and a part-time receptionist. Since Iโ€™ve been in the industry for so long, I have a lot of experience in a lot of different areas. My technician is someone new that just came out of school, so heโ€™s in training.

Weโ€™re unique in that 90% of our business is repair work. We service everything โ€“ from a weed whip to a 45-horsepower diesel tractor, to a generator, to a UTV, to an ATV, to a hot water pressure washer and so on. We cover all gametes of power equipment repair. We also work on trailers, wiring and lights.

Weโ€™re always busy. In the Midwest, we have changes in seasons, so thereโ€™s always something new that needs repaired. Other dealers have influxes during certain seasons, but our business is more consistent.

Iโ€™d say the biggest challenge associated with this business is parts and who you are dealing with. We have to worry about different parts and pricing, as well as whether we pick up parts and have them shipped in. A lot of it has to do with timing.โ€

On your website, you mention that you have a โ€œno-nonsense, no-gamesโ€ attitude that customers find refreshing. What can someone who has never been to your business expect when they walk through the door?

Art: โ€œI like to say that we offer service like it used to be when we were kids. Remember when your parents would go to the hardware store and look for something? Someone would say hello and get you to where you needed to go. They would take you by the hand, handle your problems, thank you a million times and send you on your way with the right part the first time.

We have the old-time, down-home service. We arenโ€™t the big box store or the big powersports store. Itโ€™s a place where you walk in the door and are greeted right away. We help you help yourself, if thatโ€™s what you want to do. If you want to buy parts to do maintenance on your tractor, weโ€™ll help you buy the parts and show you what to do, or weโ€™ll fix it. I want people to be blown away when they walk in. I want them to think weโ€™re so nice and helped them out the right way, the first time.โ€

You put an emphasis on local partnerships and have offered special incentives with those partnerships. Can you talk about that and how it has helped the business?

Art: โ€œStillwater is a small community thatโ€™s located right on the Minnesota-Wisconsin border. I grew up here, and we have a local church in town that Iโ€™ve gone to all my life. They have raffles and script cards for fundraising, so we offer a discounted rate for those script cards.

We also support the local school, and customers can receive a discounted repair rate as long as they support the school. If the school is having a fundraising event, we donate a complete repair service. When I say complete, I mean we come to your location, pick up your equipment, fix whatever needs to be fixed and bring it back.

Itโ€™s a good way for us to get our name in front of a lot of faces. With the community weโ€™re fortunate enough to live in, people view us as a business that wants to help rather than one that just takes their money all the time.โ€

When you opened the business, you made the decision to purchase Ideal. How did this decision come about and what have you liked most about the product?

Art: โ€œIโ€™ve been in this industry for over 20 years, and thereโ€™s been many places where Iโ€™ve worked with Ideal, so I knew it was a good system. I worked with them back when it was a DOS system and then I worked at another business that had the Windows-based product. At that time, I was an assistant manager, so being able to navigate freely between invoices, work orders, purchase orders and bin locations was just phenomenal. I knew then that when I decide to purchase something, it will be Ideal.

When I decided to open the store, Ideal was the only product I looked at. I knew what it would cost me and what it would give me.โ€

You mentioned you have a background in parts. What do you like best about Idealโ€™s inventory features?

Art: โ€œTo be honest, what I like most is the price lists feature. You are able to download an updated list from the manufacturer, and it gives you all of the new and updated parts. Youโ€™re also able to automatically give an increase in profitability across the line. If you feel an area can give you a 5% markup over retail, you can do that. I love the integration. In three clicks from the product number, you can put in a bin location. In three clicks, you can set min and max levels. There are a lot of ways to use the product to make your life easier.โ€

You also use Idealโ€™s Accounting module. What features do you like best?

Art: โ€œEverything is there. Iโ€™m not flipping back and forth between some other program and Ideal. Itโ€™s all tied into one program. I have the same type of support for my inventory as I do for my accounting. Itโ€™s fabulous because itโ€™s all integrated and easy to navigate.

You can find each check you paid and see the vendor, ย date and invoice. If thereโ€™s a discrepancy between what a vendor says you paid them, you can figure that out in a couple of clicks. You can see if thereโ€™s a mistake and have the reference. Itโ€™s saved me a ton of time and allowed me to be a lot more efficient.โ€

Which other features have saved you the most time?

Art: โ€œTo be honest, Iโ€™d have to say the whole system. The easiest way to explain it is that last year, it was me and another guy part-time. Between the two of us, we were able to do $250,000 worth of business out of the store. Out of that, $90,000-$100,000 was part sales. The rest was service.

Is there just one particular thing I like about Ideal? No. I like everything about Ideal. It allows me to do a quarter of a million dollarsโ€™ worth of business with two employees where Iโ€™m working 10 hours a day, five days a week. I would not be able to do it without Ideal. And thereโ€™s still more to learn with the software.โ€

What goals do you have for the business and how will Ideal help?

Art: โ€œEvery year, Iโ€™ve been in business, weโ€™ve had an 18-20% growth, so Iโ€™d like to continue that. I know that if we use everything available to us in Ideal, it will allow us to get where we want to be. As we continue to grow, improve and learn everything Ideal has to offer, it will free up a lot of time for me to do more customer service and managerial work.โ€

What advice do you have for other dealers looking to grow their business and upgrade their computer system?

Art: โ€œEven though Ideal can be viewed as expensive, donโ€™t let the price scare you. It doesnโ€™t matter if youโ€™re a John Deere or Exmark dealer, or just do rentals. This program will allow you to do everything you want to do and then some. You can have multiple stores, you can track technicians, and itโ€™s easy for anyone to navigate.

The learning curve is minimal at best in my opinion. If you have any experience in outdoor power equipment and powersports industry, you can navigate Ideal. There are checks and balances in there that let you get to a place where you canโ€™t make a detrimental mistake. Take the time and research it because itโ€™s the right decision. It truly is.โ€
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